See: Mail | Calendar | Contacts | Tasks
Calendar commands
| Action | Outlook 2003 location | Outlook 2007 location | Outlook 2010 location | Outlook 2010 keyboard shortcut | ||||
|---|---|---|---|---|---|---|---|---|
| View calendar by day / work week / week / month | View menu > Day / Work Week / Week / Month | View menu > Day / Work Week / Week / Month |
Home tab > Arrange group > Day / Work Week / Week / Month or View tab > Arrangement group > Day / Work Week / Week / Month |
Ctrl-Alt-1 / Ctrl-Alt-2 / Ctrl-Alt-3 / Ctrl-Alt-4 | ||||
| Create new appointment |
Standard toolbar > New or File menu > New > Appointment |
Standard toolbar > New or File menu > New > Appointment |
Home tab > New group > New Appointment button | Ctrl-N | ||||
| Create new meeting request |
Standard toolbar > New > Meeting Request or File menu > New > Meeting Request |
Standard toolbar > New > Meeting Request or File menu > New > Meeting Request |
Home tab > New group > New Meeting button | Ctrl-Shift-Q | ||||
| Invite attendees | Standard toolbar > Invite Attendees | Appointment tab > Actions group > Invite Attendees |
Appointment tab > Attendees group > Invite Attendees or Meeting tab > type names in "To" field |
Alt-H, I | ||||
| Mark as high importance | Standard toolbar > High Importance button | Appointment/Meeting tab > Options group > High Importance | Appointment/Meeting tab > Tags group > High Importance | Alt-H, H | ||||
| Set recurrence | Actions menu > Recurrence | Appointment/Meeting tab > Options group > Recurrence button | Appointment/Meeting tab > Options group > Recurrence button | Alt-H, E | ||||
| Save |
File menu > Save or Meeting toolbar > Save button |
Quick Access toolbar > Save button or Office button > Save |
Quick Access toolbar > Save button or File tab > Save |
Ctrl-S | ||||
| Save and close appointment | Standard toolbar > Save and Close button | Appointment tab > Actions group > Save & Close button | Appointment tab > Actions group > Save & Close button | Alt-S | ||||
| Send meeting invitation | Standard toolbar > Send button | In meeting composition area > Send button | In meeting composition area > Send button | Alt-S | ||||
| View calendar (from meeting request window) | View menu > Calendar | Appointment/Meeting tab > Actions group > Calendar | Appointment/Meeting tab > Actions group > Calendar | Alt-H, FC | ||||
| Accept meeting invitation | Actions menu > Accept | Meeting tab > Respond group > Accept button | Meeting tab > Respond group > Accept button | Alt-H, C | ||||
| Decline meeting invitation | Actions menu > Decline | Meeting tab > Respond group > Decline button | Meeting tab > Respond group > Decline button | Alt-H, N | ||||
| Mark tentative | Actions menu > Tentative | Meeting tab > Respond group > Tentative button | Meeting tab > Respond group > Tentative button | Alt-H, J | ||||
| Forward meeting invitation | Actions menu > Forward | Meeting tab > Actions group > Forward button | Meeting tab > Actions group > Forward button | Alt-H, FW | ||||
| File menu > Print |
File menu > Print (in main window) or Office button > Print (in meeting window) |
File tab > Print | Ctrl-P | |||||
| Delete | File menu > Delete |
Office button > Delete or Appointment/Meeting tab > Actions group > Delete |
Meeting tab > Delete group > Delete | Del | ||||
| Create new calendar | File menu > New > Calendar | File menu > New > Calendar | Folder tab > New group > New Calendar button | Alt-O, N | ||||
| Open a different calendar | File menu > Open > Calendar | File menu > Open > Calendar | Home tab > Manage Calendars group > Open Calendar button | Alt-H1, OC | ||||
| Share calendar | File menu > Share > Share Calendar | Navigation pane > Share My Calendar | Home tab > Share group > Share Calendar button | Alt-H1, SC |
Contacts commands
| Action | Outlook 2003 location | Outlook 2007 location | Outlook 2010 location | Outlook 2010 keyboard shortcut | ||||
|---|---|---|---|---|---|---|---|---|
| Create new contact |
Standard toolbar > New or File menu > New > Contact |
Standard toolbar > New or File menu > New > Contact |
Home tab > New group > New Contact | Ctrl-N | ||||
| Create new distribution list/contact group |
Standard toolbar > New > Distribution List or File menu > New > Distribution List |
Standard toolbar > New > Distribution List or File menu > New > Distribution List |
Home tab > New group > New Contact Group | Ctrl-Shift-L | ||||
| Send new message to contact | Standard toolbar > New Message to Contact | Contact tab > Communicate group > E-mail button |
Home tab > Communicate group > E-mail button (in main window) or Contact tab > Communicate group > E-mail (in contact window) |
Alt-H, E | ||||
| Send new meeting request to contact | Actions menu > New Meeting with Contact | Contact tab > Communicate group > Meeting button |
Home tab > Communicate group > Meeting button (in main window) or Contact tab > Communicate group > Meeting button (in contact window) |
Alt-H, TI | ||||
| Forward contact | Actions menu > Forward as vCard |
Actions menu > Send Full Contact > choose format (in main window) or Contact tab > Actions group > Send > choose format (in contact window) |
Home tab > Share group > Forward Contact > choose format (in main window) or Contact tab > Actions group > Forward button > choose format (in contact window) |
Alt-H, FW, [letter depends on format] | ||||
| Flag for follow-up |
Standard toolbar > Flag icon or Actions menu > Follow Up |
Same as in Outlook 2003 (in main window) or Contact tab > Options group > Follow Up button (in contact window) |
Home tab > Tags group > Follow Up (in main window) or Contact tab > Tags group > Follow Up button (in contact window) |
Alt-H, W | ||||
| Save | File menu > Save |
Quick Access toolbar > Save Ùbutton or Office button > Save |
Quick Access toolbar > Save button or File tab > Save |
Ctrl-S | ||||
| Save and close | Standard toolbar > Save and Close button | Contact tab > Actions group > Save & Close button | Contact tab > Actions group > Save & Close button | Alt-S | ||||
| Save, close and create new contact | Standard toolbar > Save and New button | Contact tab > Actions group > Save & New button | Contact tab > Actions group > Save & New button | Alt-H, AW | ||||
|
Standard toolbar > Print or File menu > Print |
Same as in Outlook 2003 (in main window) or Office button > Print (in contact window) |
File tab > Print | Ctrl-P | |||||
| Delete |
Standard toolbar > Delete or File menu > Delete |
Standard toolbar > Delete (in main window) or Contact tab > Actions group > Delete (in contact window) |
Home tab > Delete group > Delete (in main window) or Contact tab > Actions group > Delete button (in contact window) |
Del | ||||
| Mail Merge | Tools menu > Mail Merge | Tools menu > Mail Merge | Home tab > Actions group > Mail Merge | Alt-H, RG |
Tasks commands
| Action | Outlook 2003 location | Outlook 2007 location | Outlook 2010 location | Outlook 2010 keyboard shortcut | ||||
|---|---|---|---|---|---|---|---|---|
| Create new task |
Standard toolbar > New or File menu > New > Task |
Standard toolbar > New or File menu > New > Task |
Home tab > New group > New Task button | Ctrl-N | ||||
| Set recurrence |
Standard toolbar > Recurrence button or Actions menu > Recurrence |
Task tab > Options group > Recurrence button | Task tab > Recurrence group > Recurrence button | Alt-H, E | ||||
| Insert file | Insert menu > File | Insert tab > Include group > Attach File button | Insert tab > Include group > Attach File button | Alt-N, AF | ||||
| Insert item | Insert menu > Item | Insert tab > Include group > Attach Outlook Item button | Insert tab > Include group > Attach Outlook Item button | Alt-N, AM | ||||
| Assign task | Actions menu > Assign Task | Task tab > Manage Task group > Assign Task | Task tab > Manage Task group > Assign Task | Alt-H, B | ||||
| Forward task |
Standard toolbar > Forward button or Actions menu > Forward |
Same as in Outlook 2003 (in main window) or Task tab > Actions group > Forward button (in task window) |
Home tab > Respond group > Forward button (in main window) or Task tab > Actions group > Forward button (in task window) |
Alt-H, FW | ||||
| Save | File tab > Save | Quick Access toolbar > Save | Quick Access toolbar > Save | Ctrl-S | ||||
| Save and close | Standard toolbar > Save and Close | Task tab > Actions group > Save & Close button | Task tab > Actions group > Save & Close button | Alt-S | ||||
| Send status report | Actions menu > Send Status Report | Task tab > Manage Task group > Send Status Report button | Task tab > Manage Task group > Send Status Report button | Alt-H, O1 | ||||
| Mark task complete |
Standard toolbar > Mark Complete button or Actions menu > Mark Complete |
Task tab > Manage Task group > Mark Complete button |
Home tab > Manage Task group > Mark Complete button (in main window) or Task tab > Show group > Mark Complete button (in task window) |
Alt-H, C | ||||
| Cancel assignment |
Standard toolbar > Cancel Assignment button or Actions menu > Cancel Assignment |
Task tab > Manage Task group > Cancel Assignment button | Task tab > Manage Task group > Cancel Assignment button | Alt-H, X | ||||
| Delete |
Standard toolbar > Delete button or File menu > Delete |
Standard toolbar > Delete button (in main window) or Task tab > Actions group > Delete (in task window) |
Home tab > Delete group > Delete button (in main window) or Task tab > Actions group > Delete (in task window) |
Del |
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